The Residency Program Coordinator’s Handbook, Fifth Edition

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The Residency Program Coordinator’s Handbook, Fifth Edition

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The Residency Program Coordinator’s Handbook, Fifth Edition

Ruth Nawotniak, C-TAGME & Brooke Moore, MBA, C-TAGME

Residency program coordinators shoulder the broad responsibility of ensuring their program meets ever-changing accreditation requirements while also making sure residents, faculty, and program directors have all the resources they need. But what about coordinators themselves? They need a resource they can rely on too: a reference that covers the wide-ranging tasks that come up in their day-to-day duties.

The Residency Coordinator’s Handbook, Fifth Edition is that resource. It offers residency program and fellowship coordinators the education and field-tested solutions needed to ensure a successful and efficiently run program. With contributors from an array of backgrounds, this book offers a global, multispecialty view of coordinator duties. Coordinators across the career spectrum will benefit from the guidance, sample policies, and program tools they can implement immediately.

This product will help residency program coordinators:

  • Manage a training program that meets and exceeds ACGME requirements
  • Define and elevate the role of the program coordinator
  • Understand GME and related terminology
  • Manage recruitment, orientation, and credentialing processes
  • Create an environment that supports coordinators, faculty, and resident well-being
  • Develop a strong relationship with their program directors
  • Identify the key components and structure of program accreditation

This latest update of the Residency Coordinator’s Handbook covers the latest update to the ACGME Common Program Requirements and includes a new chapter on adaptive changes made by the GME community, programs, and coordinators in response to a worldwide pandemic.

Published: June 2021

Page Count: 378
Dimensions: 8.5x11
ISBN: 978-1-64535-134-4

About the Authors

Ruth Nawotniak, C-TAGME, is cofounder of the National Board for Certification of Training Administrators of Graduate Medical Education and training program administrator for the general surgery residency program at the University of Buffalo-State University of New York. She is an instructor for the HCPro Residency Coordinator Boot Camp.

Brooke Moore, MBA, C-TAGME, is the manager of education programs for cardiology at Houston Methodist Hospital. She has spent the last 11 years in GME, managing both residency and fellowship programs.

She has always been involved in her specialty and local coordinator groups, serving in various leadership roles and actively promoting the GME profession. She currently serves as president-elect for the Council of Program Administrators and Coordinators with the Association of Hospital Medical Education, as well as vice-chair for Fellowship Administrators in Cardiovascular Education and Training with the American College of Cardiology.

She holds a Bachelor of Arts in anthropology from University of Texas in Austin and Master in Business Administration from Rice University. She is currently pursuing a Doctor of Education in health science education and professional leadership at the University of Houston. Her research is focused on communities of practice and the social learning spaces for GME program administrators.


  • Amy Romandine, C-TAGME, program manager, radiology, University of Wisconsin Hospital
  • Marie Wegeman Ray, C-TAGME, former program coordinator, emergency medicine, Louisiana State University Health Sciences Center
  • Karen Mulcahy, C-TAGME, senior medical education program specialist, Advocate Lutheran General Hospital
  • Alice Gordon, director of GME and assistant DIO, Osceola Regional Medical Center
  • Thurayya Arayssi, MD, FACP, FACR, FRCP, associate professor of medicine and senior associate dean for medical education and continuing professional development, Weill Cornell Medicine-Qatar
  • Amine Rakab, MD, FACP, CPHQ, assistant professor of clinical medicine and assistant dean for clinical learning, Weill Cornell Medicine-Qatar
  • Deema Al-Sheikhly, MRes, MEHP, manager, graduate medical education, Weill Cornell Medicine-Qatar
  • Charlene Larson Rotandi, AB, C-TAGME, senior fellowship coordinator, department of pediatrics, Stanford University School of Medicine
  • Susan Marie Freeman Ike, BS, former senior fellowship coordinator, Stanford University School of Medicine
  • Meghan Stawitcke, BA, fellowship coordinator, division of neonatal and developmental medicine, Stanford University School of Medicine
  • Megan Christofferson, BA, fellowship coordinator, pediatric gastroenterology, Stanford University School of Medicine

Table of Contents:

Chapter 1: What Is Medical Education?

Chapter 2: The Role of the ACGME

Chapter 3: Basics of Program Accreditation

Chapter 4: Common Program Requirements

Chapter 5: The Program Coordinator-Program Director Relationship

Chapter 6: Roles and Expectations of the Program Coordinator

Chapter 7: Managing Graduate Medical Education Training Programs

Chapter 8: Managing a Surgical Residency Program

Chapter 9: Managing a Medical Specialties or Hospital-Based Residency Program

Chapter 10: Managing a Fellowship Program

Chapter 11: Managing an Internationally Accredited Program

Chapter 12: Recruitment

Chapter 13: Adaptive Change: COVID-19 and its Impact on GME

Chapter 14: Orientation of Residents, Program Directors, Faculty, and Coordinators

Chapter 15: Credentialing Residents

Chapter 16: Coordinator’s Guide to Educational Terms and Curriculum

Chapter 17: Educational Enhancement: A Remediation Strategy

Chapter 18: Program and Coordinator Wellness

Chapter 19: Funding Graduate Medical Education