The Guide for Graduate Medical Education Offices and Program Coordinators

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The Guide for Graduate Medical Education Offices and Program Coordinators

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The Guide for Graduate Medical Education Offices and Program Coordinators

The Guide for Graduate Medical Education Offices and Program Coordinators provides the office of graduate medical education (GME) and program coordinators the guidance need to successfully run a GME program together. Author Vicki Hamm, C-TAGME, provides how-to guidance and tools for implementing ACGME Institutional Requirements, institutional policies, crafting resident/fellow contracts, managing evaluations, maintaining program accreditation, and other daily duties. This book contains sample policies and forms to customize for your institution.

This book will guide your GME operations so that you can achieve compliance with ACGME requirements; support your program directors, and faculty; and most importantly, produce trainees who become skilled physicians as they move from the educational continuum to the independent practice of medicine.

This handbook will help you:

  • Meet ACGME Institutional Requirements through solid policies and procedures
  • Develop strategies for protecting the time of program directors, coordinators, and faculty
  • Keep up with continuous accreditation requirements, including CLER visits and the 10-year self-study
  • Manage evaluations and report program performance measures
  • Conduct special internal reviews to help underperforming programs
  • Establish a competent and confident GME committee

Click here to access chapter previews.

Published: May 2020

Page count: 140
Dimensions: 8.5” X 11” perfect bound
ISBN: 978-1-64535-055-2

Table of Contents



Chapter 1: Accreditation and the GME office

Chapter 2: Right-Sizing Your GME Office

Chapter 3: Oversight of Protected Time for Your Program Directors, Core Faculty, and Program Coordinators

Chapter 4: Program Coordinator and Program Director Support

Chapter 5: The ACGME Institutional Requirements

Chapter 6: The Graduate Medical Education Committee

Chapter 7: Institutional GME Policies and Procedures

Chapter 8: ACGME Resident and Faculty Surveys

Chapter 9: Special Internal Reviews (SIR)

Chapter 10: Clinical Learning Environment Review (CLER)

Chapter 11: Evaluation and the Continuous Accreditation System for the Program Coordinator

Chapter 12: Annual Institutional Review

Chapter 13: Pearls of Wisdom for GME Coordinators and GME Administrators

About the Authors

Vicki Hamm, C-TAGME, is the graduate medical education (GME) program administrator at the University of Nebraska Medical Center in Omaha. Hamm began her career in GME in 1976 and has served in her current position for more than 44 years.

In this role, she helps maintain institutional oversight of 62 training programs and more than 600 house officers. She works closely with the 42 program coordinators in all facets of administering the residency and fellowship programs at the University of Nebraska Medical Center.

Hamm has been a member of the Association for Hospital Medical Education (AHME) and has presented at the annual Accreditation Council for Graduate Medical Education (ACGME) conference, as well as the Association of Program Directors in Internal Medicine (APDIM). She obtained her Training Administrators of Graduate Medical Education (TAGME) certification in 2014.

In addition to her other work, Hamm is the author/coauthor of several HCPro publications, including The Resident’s Orientation Handbook, first, second, third, and fourth editions; The Graduate Medical Education Committee Handbook; and Program Information Form Made Simple.