The Program Evaluation Committee and the Annual Program Evaluation: The Dynamic Duo - On-Demand
Tuesday, September 22, 2015
Sylvia Zavatchen - Program Coordinator - Diagnostic Radiology Residency – Cleveland Clinic
Joseph Stuckelman, BA, MFA - Program Coordinator - Diagnostic Radiology Residency– Cedars-Sinai Medical Center
Invite your entire team to participate this 90-minute on-demand program as expert speakers Sylvia Zavatchen and Joseph Stuckelman explain the paths they took to create their PECs. They will also walk audience members through creating and filling out an APE and tie together the PEC, the APE, self-study, and the ACGME site visit.
At the conclusion of this on-demand program, participants will be able to:
1. Coordinate the formation of a functional PEC and develop the written description of responsibilities
2. Organize the APE
3. Develop documents to keep the PEC organized, the APE streamlined, and follow-up as easy as possible
4. Apply methods for PEC follow-up on program improvement/action plans
5. Summarize the relationship between the APE and the self-study document
Who Should Listen:
Program Coordinator, Program Administrator, Fellowship Coordinator, GME Director, Designated Institutional Officer, Program Director, Fellowship Director
Phase II ACGME residency and fellowship programs
(Specialties include: Allergy and Immunology, Anesthesiology, Colon and Rectal Surgery, Dermatology, Family Medicine, Medical Genetics, Neurology, Nuclear Medicine, Obstetrics and Gynecology, Ophthalmology, Otolaryngology, Pathology, Physical Medicine and Rehabilitation, Plastic Surgery, Preventive Medicine, Psychiatry, Radiation Oncology, Surgery, Thoracic Surgery, Transitional Year)
Phase I ACGME residency and fellowship programs
(Specialties include: Emergency Medicine, Internal Medicine, Pediatrics, Neurological Surgery,
Orthopedic Surgery, Diagnostic Radiology, Urology and their subspecialties)
1. Who should be members of the PEC and how to get them on board
- ACGME requirements
- Other members to consider
- Using recognition and incentives to attract committee members
2. How to structure a PEC depending on the size of your program
- Small residency program or fellowship vs. medium program vs. large program
- Structure of committee responsibilities and member responsibilities
- How often to meet
- Annual program evaluation and follow-up
- Action item update
3. What documentation should or must you include in your APE?
- - ACGME’s five areas of focus - Tracking year-to-year changes and improvements
4. Ensuring efficient, ACGME-compliant PEC meetings
- Scheduling recommendations
- Materials and documentation review suggestions
- Maintaining control of a meeting
- Meeting and APE form prep
- Documenting your action plan
5. Utilizing the PEC to track progress (or lack thereof) from APE to APE
- SWOT analysis
- Action plan evaluation and plans for improvement
- Year-to-year consistency in planning and evaluation; maintaining a running document
- Demonstrating innovation and improvement
- Eight steps of the self-study and the relationship to the APE
6. Q&A (not live)
Meet the Speakers:
Sylvia Zavatchen has served as the program coordinator of the diagnostic radiology residency program at Cleveland Clinic since 2007. In this capacity, she strives to ensure ACGME compliance in a program training 32 residents. An active member of the radiology program coordinator community, she has served on the Board of the Association of Program Coordinators in Radiology (APCR) since 2012. Locally and nationally, she has presented at many conferences, educating program coordinators and managers. Her desire to help program coordinators, especially new coordinators, understand their responsibilities and the resources available to them has led to a collaboration on the podcast series How Do I Do It?
Joseph Stuckelman, BA, MFA, has more than five years’ experience as the academic program coordinator for the diagnostic radiology residency program at Cedars-Sinai Medical Center in Los Angeles. In 2014, he earned Training Administrators of Graduate Medical Education (TAGME) certification and was elected to the executive board of the Association of Program Coordinators in Radiology. He is an active member of Cedars-Sinai’s Toastmasters, where he has achieved Competent Communicator and Advanced Leader Bronze designations. He enjoys public speaking and has presented at local and national GME education conferences. One of his primary goals is to help coordinators across institutions communicate and collaborate more effectively. He enjoys developing innovative ways to train residents, faculty, and his peers. Stuckelman produced and distributed a text-to-animation video to introduce the Milestones to radiology faculty and residents at Cedars-Sinai. He collaborates with Sylvia Zavatchen on many projects, including the creation of the podcast series How Do I Do It? which enhances professional training for coordinators and managers.
Webinar system requirements and program materials:
To fully benefit from the webinar experience, please note you will need a computer equipped with the following:
Internet: 56K or faster Internet connection (high-speed connection recommended)
Streaming: for audio/video streaming, Adobe Flash plug-in or Safari browser on iOS devices
Prior to the webinar, you will receive an email with detailed system requirements, your login information, presentation slides, and other materials that you can print and distribute to all attendees at your location.
COULDN'T LISTEN LIVE?
No problem. The On-Demand version is also available. Use it as a training tool at your convenience—whenever your new or existing staff need a refresher or need to understand a new concept. Play it once or dozens of times. A $199 value!
Participation in this webinar is just $199 per site. All materials must be retrieved from the Internet.
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