Residency Program Coordinator Boot Camp

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Residency Program Coordinator Boot Camp

Product Code: RCBC

1st Attendee $1,099.00*
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Residency Program Coordinator Boot Camp

Course Overview

HCPro's Residency Program Coordinator Boot Camp® is an intensive two-day course that will train both osteopathic and allopathic program coordinators on ACGME requirements, best practices for survey readiness, preparing for the Next Accreditation System (NAS), the Clinical Learning Environment Review (CLER), and overall program support and management. 

Using a combination of lecture, class interaction, and exercises, the Residency Program Coordinator Boot Camp gives coordinators the skills necessary to: 

  • Interpret ACGME standards and support compliance efforts 
  • Support the program director in meeting the ACGME standards 
  • Understand GME and associated terminology 
  • Clearly define the roles, tasks, and expectations of the program director, program coordinator, and residents 
  • Manage recruitment, orientation, and credentialing processes 
  • Develop strategies to optimize daily program management tasks 
  • Support the accreditation process 
  • Learn responsibilities specific to managing surgical, medical, and hospital-based programs 

Our instructors are highly experienced and manage complex residency programs. Amy K. Romandine, C-TAGME, is a founding member of The National Board for Certification of Training Administrators of Graduate Medical Education (TAGME). Paige Rinehart, BS, C-TAGME, CPS, serves as the chair of the anesthesia review board for TAGME. 

Here’s what you can expect during the Residency Program Coordinator Boot Camp

  • Unique focus: The Residency Program Coordinator Boot Camp goes beyond teaching the ACGME requirements. All course materials are custom-developed specifically for this intensive learning format. 
  • Hands-on learning: Attendees participate in interactive group activities and are encouraged to network with other attendees and share best practices from their institutions. 
  • Small class size: We maintain a low student-teacher ratio to facilitate discussions between students and the teacher. This facilitates course modules with hands-on exercises that allow practice of key concepts. 
  • Live instruction by top-notch educators: Amy K. Romandine, C-TAGME, and Paige Rinehart, BS, C-TAGME, CPS, have significant experience educating coordinators. They bring a wealth of knowledge and practical experience to this course.
  • Student-driven: At the conclusion of the course, we ask all participants to complete an evaluation, which we carefully review for feedback and course enhancement. 

For more information on bringing an HCPro Boot Camp to your facility, please call 877-233-8734 or email


Residency Program Coordinator Boot Camp

Course Locations & Dates

Below is the current schedule for upcoming dates of the Residency Program Coordinator Boot Camp.

Registrations are processed in the order received, and class size is limited. Since classes often sell out, we recommend against making travel arrangements until after we have confirmed your course registration.

To view our cancellation policy, click here.

June 2018

Chicago, IL


June 18 - 19, 2018
8:00 a.m. - 4:30 p.m. 

Courtyard Chicago O’Hare
2950 S. River Road 
Des Plaines, Illinois 60018 
Hotel Website

Room Rate: $159
Room Rate Cutoff: 5/27/18


July 2018

Nashville, TN


July 16 - 17, 2018
8:00 a.m. - 4:30 p.m. 

HYATT Place Nashville/ Brentwood
202 Summit View Drive
Brentwood, TN 37027
615-661- 9477
615-661- 9936 
Hotel Website

Room Rate: $142
Room Rate Cutoff: 6/22/18


August 2018

Boston, MA


August 20 - 21, 2018
8:00 a.m. - 4:30 p.m. 

HYATT house™ Boston/Burlington
2 Van De Graaff Drive
Burlington, MA 01803
Hotel Website

Room Rate: $195
Room Rate Cutoff: 9/5/18


September 2018

Las Vegas, NV


September 24 - 25, 2018
8:00 a.m. - 4:30 p.m. 

Hyatt Place Las Vegas
4520 Paradise Road 
Las Vegas, NV 89169
Hotel Website

Room Rate: $139
Room Rate Cutoff: 9/2/18




Residency Program Coordinator Boot Camp

Course Outline/Agenda

Module 1: Building a Foundation

  • Identify and describe each step of the medical education continuum
  • Recognize and understand ACGME program accreditation structure and processes

Module 2:
Resources for Program Management

  • Know and differentiate the various roles of the agencies and stakeholders involved in GME
  • Define and understand common acronyms you will need to be familiar with
  • Navigate websites that coordinators frequently use

Module 3:
Getting to Know the ACGME Common Program Requirements

  • Explain your program’s compliance with the ACGME Common Program Requirements
  • Analyze the ACGME Common Program Requirements to create methods that ensure the program director has sufficient information and documentation for program compliance

Module 4:
Understanding the Role of the Coordinator

  • Contrast and compare the various roles and responsibilities of the program coordinator (PC)
  • Apply the six core competencies to the PC role
  • Implement the nine learning activities

Module 5:
Managing Recruitment and the Match

  • Summarize the principles for recruitment
  • Interpret the various policies affecting recruitment and the Match
  • Discuss various interview day and recruitment efforts with your peers


Module 6: Managing Orientation

  • Discuss components of orientation and on-boarding residents
  • Apply orientation concepts to new Program Directors (PD), faculty, and other colleagues


Module 7: Developing a Program Timeline

  • Develop a program timeline
  • Construct a yearlong calendar of activities


Module 8: GME Program Management

  • Demonstrate an understanding of curriculum and evaluation development
  • Demonstrate an understanding of the assessment structure and process of the program


Module 9: File Management

  • Discuss definitions of academic files and adverse actions
  • Apply various file formats to your program
  • Discuss examples of file organization


Module 10: Credentialing

  • Differentiate internal and external credentialing
  • Evaluate various adverse actions


Module 11: Next Accreditation System

  • Recognize the rationale of the Next Accreditation System (NAS)
  • Identify the key components and structure of NAS
  • Interpret the language of NAS


Module 12: Professional Development

  • Discuss opportunities for personal professional development
  • Take ownership of your professional development
  • Recognize opportunities for growth


Outline/Agenda subject to change.

Residency Program Coordinator Boot Camp

Learning Objectives

At the conclusion of the course, participants will be able to: 

  • Demonstrate an understanding of ACGME standards, Common Program Requirements, specific specialty requirements, and core competencies 
  • Explain the role and responsibilities of the residency program coordinator 
  • Discuss the coordinator's contributions to a program's compliance and education efforts 
  • Develop resident files that optimize resident evaluation and meet ACGME requirements 
  • Develop program files that contain documentation needed for quality improvement and accreditation site visits 
  • Manage the recruitment process from ERAS through Match Day 
  • Identify benchmarks for coordinator success 
  • Identify techniques to partner with coordinators on the local and national level to share best practices 
  • Describe NAS and its impact 

Who should attend? 

Residency program coordinators 
GME program administrators and fellowship coordinators 

Residency Program Coordinator Boot Camp


Does HCPro ever share contact information (e.g., name, address, phone number, email address, etc.) with other companies? 
Historically, we have not shared contact information with anyone outside of our company. However, it is possible that at some point we might share contact information with other companies that offer products and services that we think would be of interest to our customers. If you would like us to keep your contact information confidential, please let us know so that we can flag your information in our customer database as "Do Not Share." 

What if I can't attend in person? 
The best-selling Residency Program Coordinator Boot Camp is also available online! Now you can take the course online! Click here for more information about our online version. 

What if I need to cancel or transfer my registration?
Cancellation Policy
Please click here to view our cancellation policy.

How do I get more information? 
Contact customer service at 800-650-6787 or email

Residency Program Coordinator Boot Camp

2017 Instructors

Amy K. Romandine, C-TAGME, is a founding member and first treasurer of The National Board for Certification of Training Administrators of Graduate Medical Education (TAGME). She also serves as the radiology graduate medical education program manager at the University of Wisconsin Hospital in Madison. She is past president and current member of the Association of Program Coordinators in Radiology. Romandine was a 2010 finalist for the ACGME Program Coordinator Excellence Award and has presented nationally and internationally on the topics of coordinator professionalism, coordinator certification, and communication.

Marie Wegeman Ray, C-TAGME, has over 25 years of experience in graduate medical education. In 1991, Ray began her career in GME as the founding program coordinator of the Louisiana State University Health Sciences Center Emergency Medicine Residency located in Baton Rouge, Louisiana. In 2013, Ray became the founding director of graduate medical education at Osceola Regional Medical Center, where she worked closely with its affiliated allopathic and osteopathic medical schools to develop and obtain ACGME accreditation for several new residency training programs. Ray is dedicated to providing and supporting professional education for the residency management team, and through this devotion, she cofounded the Emergency Medicine Association of Residency Coordinators (EMARC) and the National Board for Certification of Graduate Medical Education (TAGME). Her national presentations have focused on ACGME accreditation, residency management processes, coordinator professionalism, and coordinator certification. In 2013, Ray received the ACGME Program Coordinator Excellence Award.  

Need to train a group?

Bring our industry-leading instructors to your facility! Hosting a Boot Camp is a cost-effective and convenient solution for training your staff on the latest regulations. For more information, call 877-233-8734 or contact one of our account managers.